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Editorial Policy for Jefferson Westside Neighborhood Association Publications

Adopted by the JWN Executive Board, July 22, 2022

Purpose of Neighborhood Association Publications
The purpose of outreach efforts by Neighborhood Association (NHA) is to inform and engage neighbors on matters of concern or interest and to encourage them to get involved in the NHA and neighborhood development and projects.

Who is a Member of a Neighborhood Association?
While neighborhood associations represent defined geographic areas, unlike a City Council Ward, they do not automatically represent everyone within those areas. An NHA is a framework for public engagement and interaction and conduit for disseminating information by the city, supported by city resources, for those who choose to acknowledge the legitimacy and participate in the NHA.

Public Forum
Public forums offer valuable insights into the community; provide a database for guiding and explaining actions; and offer valuable information for developing and ensuring services that meet community needs. Historically, public forums are typically physical publicly owned/controlled spaces (e.g., streets, parks, sidewalks). All public forums have restrictions on time, manner, place, and narrow categories of content. While NHAs traditionally follow open public meetings rules, since an NHA is not part of government, it is not required to do so.

The primary public forum (in-person or Zoom) for an NHA is its general and board meetings in that there is time set aside for any member to express their opinions and concerns. NHA publications are restricted by space and costs so are not public forums per se, other than providing a space where matters of public concern are presented and discussed.

Because NHA publications are created by unpaid volunteers and government funding for printing and mailing is greatly limited, it is not feasible to allow any and all expression and opinions by members of the NHA or other entities to express themselves as they wish. Further, adjudicating submissions is simply beyond the capacity of most NHAs.

Because of the limited nature of NHA publications, and due to the wide availability of other sorts of communication and dissemination, there is no “right” for any individual or entity to demand their viewpoints or information be included outside the confines of an NHA’s editorial policy.

Editorial Discretion
The elected Boards of NHAs and/or their designated volunteers hold editorial discretion over
content that appears in NHA media (social media, websites, mailed materials, electronic
materials). As they are elected by members of the NHA, NHA Boards have the sole authority to
determine the content of the NHA’s publications if they are not objectively arbitrary or
capricious and follow the rules and procedures laid out in their editorial policy.

Free Speech and Viewpoint Neutrality
NHAs are not state organizations and hold no public authority, so there is no right to free
speech in the technical sense within NHA gatherings or media, but an NHA should provide
deference toward free speech in concept. Toward that end, decisions on the inclusion or
exclusion of information in NHA publications or media should be viewpoint neutral as much as
is feasible. This means an NHA cannot discriminate against a particular position on a topic
within the bounds of the editorial policy. Examples include:

If an NHA accepts events from one church in the neighborhood, it must accept events
from all churches.
An NHA may not exclude any information on a candidate running for office, or not post
campaign events, based on ideology, party affiliation, or preference.
The Position of Neighborhood Association Boards vs Neighborhood Associations as a Whole
NHA Boards are the elected representatives of a NHA and are thus empowered to speak as a
NHA Board as its own entity.
An NHA Board may speak on behalf of itself if that body has voted to do so within the
confines of its bylaws but must be clear that the position is that of the Board and not
the NHA itself.
In the case of independently elected Chairs, Chairs may express their opinions as a
Chair, but must be clear that they are not speaking for the Board.
An NHA Board or independently elected Chair may speak on behalf of the NHA if that
position is firmly based on past positions voted on by the membership.
An NHA Board or independently elected Chair MAY NOT take a public position on an
issue if it conflicts with a position that members have approved via a vote.
Positions taken by Neighborhood Associations based on a vote of the membership are
represented as the position of the NHA. This includes the ability to defend provisions of policies
and the purview of an NHA or all NHAs.

Alternative Positions and Recourse
Members of an NHA or other entities are not entitled to inclusion of their position, opposition,
or opinion in NHA publications if it conflicts with policies and position expressed by the
membership via a vote.

Members of an NHA or other entities are not entitled to inclusion of their position, opposition,
or opinion in NHA publications, but may be included based on the editorial discretion of the
NHA Board or its designees. Such inclusion may be subject to editorial policies based on accuracy, pejorative or inflammatory language, or other concerns outside of intended viewpoint.

Due to space limitations, NHAs have the option of providing space for alternative viewpoints on an NHA webpage and directing readers to that page via a URL with a publication.

Members may compel inclusion in an NHA publication (within space restrictions and subject to editorial policies based on accuracy, prerogative or inflammatory language, or other concerns outside of intended viewpoint) by submitting that position with the names of 20 verified (via name, address, and contact information) member neighbors. The submission will be included in the next like publication.

Members who disagree with the editorial position of the NHA’s Board or its designees, member voted policy, or anything expressed in an NHA publication may:

Request inclusion of the opinion in publications
Organize to remove Board members via the electoral process
Act within the bylaws to hold a vote of the membership to compel inclusion
Act within the bylaws to hold a vote of the membership to overturn or modify a previously member approved position.

Accuracy, Prerogative or Inflammatory Language, or other Concerns Outside of Intended Viewpoint

Accuracy
NHA publications will contain accurate and factual information based on the best available expert sources. If facts are contested, then they should be presented as such. Information should be presented in context and express the intent of the source.
NHA publication will not:

Include ad hominem attacks, question, or imply the motivations of an individual or organization, or otherwise disparage an individual or organization’s character.
Include language that generalizes or disparages any race, gender, ethnicity, religion, national origin, sexual orientation, or calls for, or endorsement of, illegal activity. Although this does not preclude discussion of a matter under consideration by the state, or of public concern, that may apply to any of these groups.
Will not, outside of the above conditions, change the viewpoint expressed by an author. Any submissions must be approved as they will run by the submitting author. This does not include positions or information in the public domain.

16 July

By admin

On July 16, 2023

In Uncategorized

July JWN Executive Board Meeting

Neighbors may attend and speak during the public comment period at the onset. Comments are limited to 3 minutes per speaker, reducible to no less than 2 minutes by the presiding officer, if there are more than 3 speakers.

After the public comment period is closed. Guests are required to turn off their video, remain muted, and refrain from using the chat function so as not to disrupt deliberations. Only Board members and invited participants may participate in discussion for the topic they are invited to speak on.

Topic: July JWN Board
Time: Jul 18, 2023 06:30 PM Pacific Time (US and Canada)

Join Zoom Meeting
https://us06web.zoom.us/j/86232494527?pwd=bUxUaVM4TU9ncElUUFQ1ZzZ1V3JVZz09

Meeting ID: 862 3249 4527
Passcode: 362670

One tap mobile
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+12532050468,,86232494527# US

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Meeting ID: 862 3249 4527

Find your local number: https://us06web.zoom.us/u/kbuYzDV18R

AGENDA

July 18, 2023

JWN Executive Board

Presiding: Ted M. Coopman Expected absences: none

Guests: none

6:30 – Meeting called to order.
6:30 – 6:35: Introduction of board members.
6:35 – 6:40: Introduction, comments, and announcements from non-board members. Presiding officer will ask non-board members to indicate if they want to speak. Comments are limited to 3 minutes per speaker, reducible to no less than 2 minutes by the presiding officer, if there are more than 3 speakers.
6:40 – 6:45: Agenda adjustments from board members (5 minutes):

Additional items: Please e-mail to Chair ahead of meeting, if possible.
Agenda schedule adjustments.

6:45 – 7:00 Brief reports from Chair, Treasurer, Secretary, and NLC Rep.

Chair: brief Chair’s report
Treasurer: account updates if available
Secretary: June Board minutes
NLC Rep: update

7:00 – 7:20 Brief committee reports:

Neighborhood Matching Grant: n/a
Outreach: Summer newsletter
Events: Bright Parade Oct. 14; Make Way Day (September 22)?
Advisory Boards, Task Forces, Committees: updates
Friends of parks affiliates: DOLA plan remove planters and extend fence along east side from south path to parking; Wayside Park regular service request; Monroe Park: non-potable water access and power access updates, new planting on Adams between w.10^th and driveway, fence around Adams tree.

7:20 – 7:25: Picnic Review:

Raffle MC a neighbor of note (not a committee member)
Canopy over registration (sap)
?

7:25 –7:35: Wildfire Smoke Presentation (perhaps a Zoom for all neighborhoods?)
7:35-7:45: Request of facilitated meeting with Concerned Fairgrounds Neighbors on LEC Facility

10: 7:45-7:55: Sidewalks: Topic: ATC Neighbor to Neighbor Sidewalk Forum .”

7:55-8:30: Bylaws Updates Final Discussion and Vote

8:30 Adjourn

18 June

By admin

On June 18, 2023

In Uncategorized

June Executive Board Meeting

June JWN Executive Board Meeting

Tuesday, June 20, 6:30-8:30pm

Zoom link below>

AGENDA

June 20, 2023

JWN Executive Board

Presiding: Ted M. Coopman Expected absences: Sandra Bishop

Guests: none

6:30 – Meeting called to order.
6:30 – 6:35: Introduction of board members.
6:35 – 6:40: Introduction, comments, and announcements from non-board members. Presiding officer will ask non-board members to indicate if they want to speak. Comments are limited to 3 minutes per speaker, reducible to no less than 2 minutes by the presiding officer, if there are more than 3 speakers.
6:40 – 6:45: Agenda adjustments from board members (5 minutes):

Additional items: Please e-mail to Chair ahead of meeting, if possible.
Agenda schedule adjustments.

6:45 – 7:00 Brief reports from Chair, Treasurer, Secretary, and NLC Rep.

Chair: Brief oral report
Treasurer: final report for FY 22/23
Secretary: Approve May minutes
NLC Rep: updates

7:00 – 7:20 Brief committee reports:

Neighborhood Matching Grant: n/a
Outreach: Summer Newsletter
Events: Picnic
Advisory Boards: updates
Friends of Parks affiliates:

7:20 – 7:25: Prior general meeting review
7:25–7:35: General discussion Bylaws – impressions/issues
7:35-8:00: Board Elections:

Floor nominations
Candidate statements for voter pamphlet
Election voting process
Ballot design
Board Vacancies

10: 8:00-8:15: Other bylaws issues

8:15-8:30: Bylaws Timeline.

8:30 Adjourn

Ted Coopman is inviting you to a scheduled Zoom meeting.

Topic: June JWn Board Meeting
Time: Jun 20, 2023 06:30 PM Pacific Time (US and Canada)

Join Zoom Meeting
https://us06web.zoom.us/j/82611638822?pwd=cmdVY1gwMVZrUWF1WFJFb2IwQ205dz09

Meeting ID: 826 1163 8822
Passcode: 930351

One tap mobile
+16699006833,,82611638822# US (San Jose)
+17193594580,,82611638822# US

Dial by your location
• +1 669 900 6833 US (San Jose)
• +1 719 359 4580 US
• +1 253 205 0468 US
• +1 253 215 8782 US (Tacoma)
• +1 346 248 7799 US (Houston)
• +1 669 444 9171 US
• +1 309 205 3325 US
• +1 312 626 6799 US (Chicago)
• +1 360 209 5623 US
• +1 386 347 5053 US
• +1 507 473 4847 US
• +1 564 217 2000 US
• +1 646 931 3860 US
• +1 689 278 1000 US
• +1 929 205 6099 US (New York)
• +1 301 715 8592 US (Washington DC)
• +1 305 224 1968 US

Meeting ID: 826 1163 8822

Find your local number: https://us06web.zoom.us/u/kezXqUUPGf

Welcome

Jefferson Westside Neighbors

Keeping your neighborhood awesome!

News (Page 19)

Editorial Policy for Jefferson Westside Neighborhood Association Publications

July JWN Executive Board Meeting

July JWN Executive Board Meeting

June Executive Board Meeting